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Full-Time FBA

Turn part-time hours into a full-time income via Amazon FBA

Turn Part-Time Hours into a Full-Time Income via Amazon FBA
Home Beginner An Insider’s Look at the Full-Time FBA Processing Desk

An Insider’s Look at the Full-Time FBA Processing Desk

May 13, 2015 By Stephen Smotherman 29 Comments

It’s critical, when working from home, to make sure your work environment is set up in such a way that you can best use your time and energy. In my last blog post, I showed you exactly how my shipping and work station was set up and all the tools that I use to process my inventory before I send it all off to Amazon. Today, I’m pulling back the curtain a little bit further as I let you take a peek into my Full-Time FBA desk.

Here is a diagram of my desk that I use almost daily. Below is a description of each and every item I use and why. 

Desk Diagram

If you’re interested in learning more or want to add any of these tools to your own FBA work station, click on the name or picture of the tool below. 


41MNr5dy0HLA. USB Barcode Scanner –  Who wants to enter every single UPC number each time you process inventory to Amazon? Not me, that’s for sure. This barcode scanner saves tons of time and frustration. Just point the scanner at the barcode, pull the trigger, and “BAM!” The barcode number is now magically entered in your computer. The adjustable hands-free stand is a really nice option too. 

91zhsBYJxGL._SL1500_B. MacBook Pro – I absolutely love my MacBook Pro. It’s the perfect computer for an optimized FBA work desk. I have owned this MacBook for almost 3 years and have only had to restart it about twice a year. It’s the most dependable laptop in existence, and I can’t imagine using anything else. 

PIXMA_MG3250_FRT_Default_tcm14-945029C. Canon Pixma InkJet Printer – This is the printer I use to print my shipping labels, and any other standard printing needs. This is not the printer I use to print my FBA labels. Amazon’s guidelines state that FBA labels must be printed by a thermal or laser printer only (see the Dymo LaberWriter 450 thermal printer below). 

Screen Shot 2014-12-11 at 11.20.05 AMD. Amazon Category Sales Rank Chart – This PDF document is a priceless resource to make smarter sourcing decisions. It shows you the top percentage breakdown of the sales rank numbers for all of the major Amazon categories. The chart shows the top 1%, 3%, 5%, and 10% in almost 30 different categories. The PDF is FREE to all of my subscribers. To grab this PDF, simply click here and subscribe. 

41ooe8-PAJLE. Self Adhesive Shipping Labels – These are the labels I use when shipping boxes to FBA warehouses. They stick to the boxes well and are very dependable. You can also get free shipping labels directly from UPS by clicking here and signing up for a UPS account. 

81z-MzfxG-L._SL1500_F. Magic Eraser – I love my Magic Erasers. They help me clean up items I plan on selling on Amazon. I use them when I’m cleaning up a book cover or if there is any residue on the box of an item I want to sell. It helps get out most pen and marker stains. It’s abrasive enough to get the dirt or grime off of an item, but not so abrasive as to damage the item itself. 

mlb-tapered-metal-waste-basket-d-20130812161358607~7243521wG. Houston Astros Trash Can – Ok, so this isn’t vital to my FBA business, but I’m a huge Astros fan and my Houston Astros logo trash cans adds some fun to my office space. Think of things that can add to your office space to add some fun. Don’t let work get too boring. 

business-textbooksH. Book, Books and Books – I love to read, and I keep some of my favorites right at my desk. I keep books close so I can take a break from working while continuing to improve myself and my business. To see the 14 books that most improved my Amazon FBA business, click here. 

I. Scanner Monkey – This little guy is a mascot of the Scanner Society Facebook group. Formerly called Scanner Monkey, Scanner Society is a paid Facebook group focused on helping Amazon sellers grow their online reseller business. Use my link above and get the first month for only $5. 

71Eh+14PBWL._SL1500_J. Dual Computer Monitors – I simply love having two computer monitors. I can’t ever imagine going back to using just one. I love being able to work on my FBA shipment on my laptop, while watching a training video on the other monitor. No longer do I need to switch back and forth between windows, when all I need to do is scroll over to the other monitor. It’s made life much simpler. And in case you’re curious, I use this to connect my dual monitor to my laptop.

7198lLjvmsL._SL1200_K. Awards & Accomplishments – It’s a good idea to post near your desk things that remind you of accomplishments and wins you have experienced. Hang your diplomas on the wall, frame the first dollar bill you made, or maybe display the Amazon order of the item you made the most ROI on. For me, I decided to frame the certificate Amazon awarded me for being a Top Holiday Seller (that means that my sales ranked in the top 25% of all Amazon sellers, while additionally keeping an A+ customer satisfaction rate). Find something that you are proud of and display it. When you’re feeling discouraged, seeing these reminders might help. 

66463_10201911046874888_1974517186_nL. Inspiration – Everybody needs some inspiration now and then, and some of the things that inspire me the most are my family and my faith. I love to display pictures of my family, as well as scripture verses on the wall in my office.  They help remind me that there is so much more to life than work. 

DoTerra BLiss and DiffuserM. Essential Oil Diffuser – One of the ways that I say focused while working is to diffuse doTERRA essential oils in my office. My favorite oils to diffuse are Citrus Bliss and InTune. If you’re interested in getting some essential oils for your home or office, check out my wife’s doTERRA page here. 

41IWrVLa8yLN. Dymo LaberWriter 450 Printer – This little printer is a huge time saver when it comes to processing my FBA inventory. I used to print 30 FBA labels on one sheet via my regular printer and then try to match up the right labels to the right items. Now, I can print the labels one at a time with my Dymo printer and place the label directly on the item as I’m listing it on Amazon at my computer. It’s a thermal printer, so there is never any need for ink. Just be sure you have the right labels to use for FBA. 

Scanner Pro AppO. Scanner Pro – Here is where I keep all of my retail arbitrage receipts. I use this scanning app to keep a digital version of my receipts on file. The NeatReceipts scanner is probably much better, but the Scanner Pro app is a more affordable way to scan your receipts. This is especially helpful when I paid for items with cash, or when I pay using a different account other than my business card. 

31Pz8s6Fw3LP. Clear Round Stickers – I have these for a variety of uses. The number one reason is to replace older clear round stickers on new items. Many items that are still in brand new condition might have the original clear stickers coming off (or have come off completely). I use these stickers to replace the ones that are no longer working well. 

NOT PICTURED

81R8SLFKf1L._SL1500_Q. Dymo Labels – These are the perfect size to use for your FBA labels. They cover up the original barcode well and come off easily in case the customer wants to take off the label. Each box comes with 700 labels. I also use these labels to print out my own “This is a Set. Do Not Separate” and “Do Not Open. Ready To Ship” stickers. 

613uKT2qhvL._SL1000_R. Dymo Printer Cleaning Cards – These cards help you keep your Dymo printer in tip-top shape. These cards safely remove contamination from print heads and improve print quality. The best thing they do is extend the life of any Dymo LabelWriter printer. 

41K1Oo-hSNLS. “Thank You” Stickers – If you have an item that has a small tear, mark, or even residue that you just can’t get off, then placing one of these stickers over the blemish might just save the day. Plus, it’s a nice way to show your customer that you’re thankful for their purchase. I don’t recommend using these stickers on all items that have a blemish, so use your best judgement to decide on the best time to use this. Example: I would not put this sticker on anything collectible where the customer wants a perfect box with their collectible item. 

91CdT0sRKwL._SL1500_T. Hologram Stickers – I use these stickers the same way I use the “Thank You” stickers, but for smaller blemishes. I also use them for items that a “Thank You” sticker would just not work for. Again, use your best judgement when you use these (or any) sticker to put on an item you’re selling on Amazon. 

51hEMvaoe7LU. Resealable DVD Bags – Whenever I sell a used DVD or video game, I always put it in one of these bags. The DVD or video game usually snap closed, but even the smallest bump can cause these cases to open and the disc to come out. You do not want someone to buy a used DVD or video game and only get an empty case. Not only do these bags keep the discs safely stored in the case, but they also keep the DVD case clean. 

81mkVS3VWGL._SL1500_V. Label Sheets – These are the labels I used before I got my Dymo LabelWriter 450 printer. I still use these labels in many different ways. I use them to cover up bar codes on items that I’ll be poly bagging, as well as for expiration date labels. I also have these on hand just in case the Dymo printer malfunctions and I still need to print labels that day. This “back-up” plan has only been implemented a few times since 2011, but has come in handy when needed.

I’m sure there are even more items that I use at my Full-Time FBA desk, but these are the main ones. Each of the above help me be more efficient and make better use of my time and money.

I’d love to hear from you. What tools listed are your favorites? What would you not do business without? Did I miss something? I’d love to hear what you use in your own processing desk. Comment below and let me know. 

Filed Under: Beginner, Business, Getting Started, Ideas, Product Listing, Resources, Tools

About Stephen Smotherman

Stephen loves helping people turn part-time hours into a full-time income via Amazon FBA. When not reselling or blogging, Stephen enjoys reading with his wife Rebecca, playing games with his kids, serving at his church, and watching baseball.

Comments

  1. Dave says

    May 14, 2015 at 8:55 am

    Great stuff Stephen! Neatest FBA desk area I have seen!

    Reply
    • Stephen says

      May 15, 2015 at 3:52 pm

      Thanks! Oh, and maybe I should post an “after processing” picture to show everyone just how messy my desk can be when I’m done with processing a shipment.

      Reply
  2. Patti says

    May 14, 2015 at 9:31 am

    Great article, Stephen! I really appreciate all of your hard work that went into this. Where do you get the dual month calendar you have hanging on the wall? Here is one item I really love and couldn’t do without: http://www.amazon.com/gp/product/B001A3Y32C/

    Reply
    • Stephen says

      May 15, 2015 at 3:56 pm

      The dual month calendar is actually the one that Half Price Books gives out in December of each year. It’s full of coupons to use throughout the year, and works as a great calendar. I would have posted a link to where someone can get it, but it’s only available in December and January.

      And I love the dual tape dispenser. A great addition.

      Reply
  3. Keith says

    May 14, 2015 at 10:39 am

    Excellent info!!

    Reply
    • Stephen says

      May 15, 2015 at 3:57 pm

      Thanks, Keith!

      Reply
  4. Jan Hester says

    May 14, 2015 at 10:57 am

    Great info Stephen! Thanks!! I learned a lot and got some new ideas from your blog this morning. I especially like the Houston Astros Trash Cans!

    Reply
    • Stephen says

      May 15, 2015 at 3:58 pm

      So glad this post could spark some new ideas! And, yes, I love my Astros!

      Reply
  5. Debbi says

    May 14, 2015 at 11:41 am

    Did you have trouble setting up your Dymo label printer to work with your Mac? I was about to order one, but then read some negative reviews that people had trouble setting it up.

    Thanks

    Reply
    • Stephen says

      May 15, 2015 at 4:03 pm

      I had no issues with setting up the Dymo printer at all. I’ve used it on multiple computers and it’s worked just fine. I use a Mac computer, so that may be one reason it works so well.

      Reply
  6. Cynthia Stine says

    May 17, 2015 at 8:01 am

    Great blog! I love the hologram sticker idea. There were several essentials from my office that you forgot like all the coffee mugs and glasses that seem to multiply on my desk every day (!). A big wall calendar with all my Amazon distribution dates (helpful because I also get Associate fees, book royalties, etc.) and my husband’s salary dates. I also have a crate in my office for my dogs who supervise, distract and keep me company on lonely days. There are just some things that can’t be automated, made more efficient or outsourced! 🙂

    Reply
    • Stephen says

      May 17, 2015 at 3:53 pm

      I can just picture your desk, Cynthia… you described it well. 🙂

      Reply
  7. Shirley says

    June 25, 2015 at 12:33 am

    Stephen,
    What kind of cart is that where the E,F,N,O,P items are on …beside the chair, next to the window? Is that a roll-about type cart?

    Reply
    • Stephen says

      June 25, 2015 at 4:48 pm

      I wish I could be more helpful, but I don’t know what kind of cart it is. It was given to my wife years ago and we don’t know where it was originally made. Sorry.

      Reply
  8. Erin says

    September 10, 2015 at 10:17 am

    Hi,
    Your posts have been very helpful!
    I’m a new FBA seller trying to get my 1st shipment sent. I have a Dymo 450 turbo for the FBA barcode labels. But I’m confused regarding the shipping labels. Do those have to be laser/thermal printed also? I only have a inkjet printer. Would that work if I cover shipping labels with clear packing tape?
    Thanks in advance,
    Erin

    Reply
    • Stephen says

      September 10, 2015 at 10:56 am

      The shipping labels can be printed with an inkjet printer. That’s what I do. You can use adhesive labels or print to regular printer paper and tape it on the box with clear packaging tape.

      Reply
  9. Judith says

    December 10, 2015 at 8:49 am

    Great Tips !

    Reply
  10. Ron Smith says

    February 9, 2017 at 8:41 pm

    Best Credit Card to use when starting out.

    Reply
    • Stephen says

      February 15, 2017 at 4:50 pm

      We don’t suggest using credit to build a business. There is WAY too much risk involved to tie up money on something that you’re just learning. It’s better to grow slowly and build a strong foundation. Slow and steady wins the race.

      Reply
  11. Eric J says

    December 6, 2017 at 9:20 am

    Great post! I am slowly getting all the supplies I need to start shipping product to Amazon this week. I am utilizing all of your blog posts and FB group posts to help me build my own Empire. 🙂 Love the trash can, been a Stros fan since I was a kid. I live in The Woodlands / Magnolia area and I took my son to the Astros Parade downtown, it was unreal how many people were there! Kinda cool seeing the old schoolers (Biggio and Bagwell) on one of the firetrucks. Heres a short clip I took from the parade 🙂 https://youtu.be/SdSU1Se-hkk

    Anyway thank you again for sharing all this information on how to get this business rolling. I know I will succeed in this venture thanks to people like you who are willing to share their strategies and successes. Slow and steady 😉

    Reply
    • Stephen says

      December 8, 2017 at 1:52 pm

      I’m so jealous of you getting to go to the parade. Totally wish I could have been there… but that parade video was great! What a memory!

      Reply
  12. Theresa Holmes says

    January 14, 2018 at 5:33 pm

    You have the link to the labels that are 1 1/8 x 3 1/2 but it looks like amazon says that they can’t be longer than 3? Or am I misreading it? Thanks in advance!

    Reply
    • Stephen says

      January 15, 2018 at 2:29 pm

      The labels I linked to are good to use.

      Reply
      • Dan says

        April 8, 2019 at 8:07 am

        Stephen, I’m still trying to figure out *how* to print to the Dymo you recommended, as Seller Central seems to want to create a PDF for US Letter or the A4 sizes, not on the roll format for the Dymo (specifically the 30252 labels you linked). Obviously I’m missing a setting or something on Seller Central.

        However, I did come across this forum post (https://sellercentral.amazon.com/forums/t/dymo-450-labels-are-rotated/445766/2) wherein one respondent tells the poster he must use 30334, so that the output is printed in the correct orientation.

        There must be a disconnect, as *you* are clearly using 30252 labels. I have my first 7 boxes waiting to be packed, so I’m hoping you can provide some insight to this relatively quickly. How can we set up our Dymo printers to print the labels on 30252 labels, as you do?

        Reply
        • Dan says

          April 8, 2019 at 9:20 am

          (I should follow that up with “thank you” for this article. It, along with “If I Had To Start My Amazon FBA Business Over Again With Only $500,” was helpful to us in getting all resources together in one fell swoop.)

          Reply
        • Stephen Smotherman says

          April 9, 2019 at 11:23 pm

          I use my Dymo and print my labels through InventoryLab, and so I’m not aware of any orientation issues. As long as the labels work with the Dymo and are the right size for Amazon, then you can pick whatever labels you want to use.

          Reply
  13. David H. says

    February 6, 2020 at 10:50 pm

    As far as the Houston Astros trash cans, which h one signifies a fast ball and which one a change-up?

    Just kidding, thanks for all the info!

    Reply

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